Agile Handover is a software company that provides technology to enable organized handover and standardization for the facility operation systems.
Agile Handover partners with the owner to establish a Continuous Digital Handover Management Program for the full lifecycle of a facility. A handover program is unique to each owner and is established without changing the owner’s current workflow. The Handover Program is a value added program to maximize the benefit of existing O&M Document or Asset Lifecycle and Work Management Programs.
Agile Handover is open to partnering with service providers and serving the facility management (FM) community together.
We consistently hear from owners about the lack of handover strategies. Owners envision having a ready to use project deliverable for loading into their Operations and Maintenance (O&M) environment. On the other end, we hear from the contractors that they don’t have clear requirements from the owners. Agile Handover partners with owners to become the bridge between disparate project deliverables and disparate O&M Silo needs, to deliver an owner-specific handover program to:
1. Increase the quality and consistency of facility information across systems
2. Continuously automate the integration of project information into O&M
3. Standardize the handover process for the FM workforce
Establishing a handover program consists of the following steps:
1. Assess the flow and needs from project handover to O&M
2. Establish normalized facility based names and terms
3. Clean existing information and documentation
4. Connect disparate systems through data relationship building
5. Establish automation systems and tasks for handover of new projects
Legacy project deliverables often have issues like poor naming conventions, out-of-sync multiple edited copies, inconsistencies in file format, file duplication, and more. It is often hard to find and share relevant up-to-date information for O&M uses. Agile Handover provides technology and services to clean the existing project deliverables and create a baseline before a Continuous Digital Handover Management Program is established. Our specialties in this area makes the clean-up much more efficient and affordable.
Project deliveries are usually managed in a document management system by project with contractual implications. Organizing project deliveries in a document management system makes it really hard for O&M to locate relevant up-to-date information based on FM needs. The handover program ensures documents in a document management system are not moved and still easily accessible for O&M purposes. When Agile Handover technology is used in the program, documents can be indexed even within different document management systems, like SharePoint, Dropbox, and others. The indexed documents can be easily linked to existing O&M systems.
Many CMMS are configured for operations and asset management. The asset registry can easily become out of sync with other systems when new project deliverables come in. On the other hand, new CMMS entries need to be shared with other systems. A Continuous Digital Handover Management Program ensures the cross accessing and synchronization of CMMS with Document Management and other O&M Solutions.
See above regarding the relationships with CMMS.
We realize the market is full of various automated FM systems. Each of these systems (CMMS, EAM, BAS, IWMS, Space Management, etc.) often operate independently of each other. Data is often entered multiple times in these systems and the desired value of integrated systems is lost. We provide a central catalog for all of your data relationships and can populate and extract related information from many systems in the FM marketplace and share that data with other systems. We provide a single connection hub that can connect to all O&M systems.
Our focus is to help with the most difficult parts of integration – to standardize, integrate, analyze, locate, and distribute all the information to your current systems – all without moving the original files/documents from their source. Agile Handover technology intends to multiply the value of different systems by ensuring each system maintains their ownership of certain data, but can access data they need but is managed and changed by a different system.
No, we work to provide a continuously update platform of information for many backend systems and keep them updated as new data/documents are handed over to the Facility Manager.
We have partnerships with organizations to scan paper documents. Our system can then process the digital copy and extract and organize the information automatically or with tools that can help with the manual process. We can help to identify the best-fit document management if needed and we also connect to Windows default file explorer system.
Yes. BIM, COBie and other standards that are being adopted by the construction industry worldwide are supported, but we don’t require a full support of the structure of the standards. We can adapt the structure to meet you long term needs for organization of current information and future structure changes.
Our focus is the information itself, we can put it any industry standard envelope. We provide technology to work with popular BIM products like Revit directly.
Yes. You can get the case study here: HHMI Handover Program.
Yes. Contact us for more information.
Yes, we integrate directly with Revit and have integrated our platform with BIM 360.
Yes, during the Knowledge Assessment phase we can help you with proven and accepted models to calculate your ROI on the handover investment. To get started please take our survey.
Once information is standardized and organized, we can provide other software and services. Since we assemble both explicit relationships of assets and implicit knowledge, we can generate a detailed graphical model of these connections. We call this impact analysis – the ability to see the cascading effects of electrical and mechanical systems on each other to determine the impact of actions (shutdown) on other related systems.
Ideally in the early planning stage of new facilities. We can provide assistance at this early level in how best to organize your assets and plan for a smoother handover. We can also assist with completed and on-going projects to backtrack and integrate handover information into formats usable by your organization. By starting with Agile Handover’s solutions and software, we can assist with Project planning and design to enforce YOUR Data Specification, accelerate the construction and commissioning process, ensure a complete project close-out, and provide an automated delivery system for future owner systems.
Our solution can be delivered in the cloud or as a full install on your site servers.